Advantage Sales & Marketing LLC dba Advantage Solutions

Sr Project Manager

Job Locations US-TX-Dallas | US-IL-Chicago | US-CT-Stamford
Primary Posting Location : City
Dallas
Primary Posting Location : State/Province
TX
Postal Code
75209
Primary Posting Location : Country
US
Requisition ID
2022-422441
Position Type
Full Time

Summary

Senior Project Manager

 

The role of the Senior Project Manager is to plan, execute, and finalize projects according to project deadlines and within budget while being well versed in client needs and expectations.  The Senior PM will be the team champion that collaborates and connects across the AUC, pillars include Client and Customer Management, Strategic Services, Creative, Ecomm and Studio.

 

This includes acquiring resources and coordinating the efforts of creative & unified agency team members, and third-party contractors or consultants, in order to deliver projects according to plan.

 

The Senior Project Manager will need to seek out and identify opportunities to improve workflow.  Ideate solutions, exercising cross-functional collaboration that positively impacts the agency.  The Sr PM will lead all client projects, in partnership with the Account Services.

 

The Senior Project Manager will also be tasked with assisting in refining internal processes and enforcing adherence to process amongst the agency.

 

The Senior Project Manager will be responsible for tracking and reporting project and program finances to internal team members. The Senior Project Manager will also collaborate with the resource manager to plan and allocate appropriate resources to multiple projects.    

 

Essential Job Duties and Responsibilities 

Job Duty

%

·       Direct and manage project from beginning to end.

o   Define project success criteria and disseminate them to involved parties throughout project life cycle.

o   Review full-scale project plans and associated communications documents.

o   Set and continually manage project expectations with team members and other stakeholders.

o   Assign tasks and responsibilities to appropriate personnel.

o   Identify and resolve issues and conflicts within the project team.

o   Identify and manage project dependencies and critical path.

o   Plan and schedule project timelines and milestones using appropriate tools.

o   Track project milestones and deliverables.

o   Gain approval on projects among the various departments by routing projects.

o   Develop and deliver progress reports and requirements documentation.

o   Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.

o   Effectively communicate project expectations to creative/technology team members and stakeholders in a timely and clear fashion.

o   Liaise with project stakeholders on an ongoing basis.

o   Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.

·       Define project scope, goals and deliverables that support business goals in collaboration with account management and stakeholders.

o   Draft and submit budget proposals, and recommend subsequent budget changes where necessary or validate budgets provided.

o   Proactively manage changes in project scope, identify potential crises, and devise contingency plans.

·       Define and manage resource allocation throughout project lifecycle

o   On a weekly basis, allocate creative & technology staff to ensure all work can be completed.

o   Where required, negotiate with other department managers for the acquisition of required personnel from within the company.

o   Determine and assess need for additional creative & technology staff and/or consultants and make the appropriate recruitments if necessary during project cycle.

o   Estimate the resources and participants needed to achieve project goals.

·       Present to key clients and stakeholders

·       Present to internal leadership teams

·       Assist in driving departmental structure and goals

·       Assist in supervising / mentoring junior team members

·       Lead agency onboarding and training

 

 

45 %

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

20 %

 

 

 

 

 

20 %

 

 

 

 

 

 

 

 

 

 

 

5 %

5 %

5 %

 

 

100%

 

Supervisory Responsibilities

 

Direct Reports

- This position does not have supervisory responsibilities for direct reports

 

Indirect Reports

- Does not have direct reports, but may delegate work of others and provide guidance, direction and mentoring to indirect reports

 

Travel and/or Driving Requirements

 

- Travel and Driving are not essential duties or functions of this job 

- Travel up to          5 %

 

Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

Education Level: (Required):    Bachelor's Degree           or equivalent experience

                                

      (Preferred):            Choose an item.  or equivalent experience                     

 

Field of Study/Area of Experience:

  • 5 - 8 years ‘experience in the integrated project management space
  • Experience mentoring more junior Project Managers

 

Skills, Knowledge and Abilities

 

  • Excellent written communication and verbal communication skills, communicate changes, recap meeting notes, create and ensure a smooth project flow.
  • Excellent inter-department relationship skills
  • Ability to work effectively with management
  • Ability to visualize and plan objectives and goals strategically
  • Ability to research and analyze data effectively
  • Well-organized, detail-oriented, and able to handle a fast-paced work environment
  • Flexible and adaptable, able to change and alter according to changes in projects or business environment
  • Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines
  • Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
  • Strong prioritization & interpersonal skills
  • Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
  • Ability to defuse tension among project team, should it arise.
  • Ability to bring project to successful completion through political sensitivity.
  • Practices project management principles and processes
  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and agency PMO tools
  • Proficient in Project Management tools (i.e., MS Project) or similar project tool
  • Working knowledge of digital, print, event, tech, and content production (interactive design, HTML, Flash, video, etc)

 

Environmental & Physical Requirements

 

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

 

Additional Information Regarding ASM Job Duties and Job Descriptions

 

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  ASM shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

 

Position Summary

 

The Senior Project Manager position offers direct project involvement and collaborative work with field based account teams, external clients, and internal operations staff via email and in-person in a results-driven, fun and dynamic group/team based corporate culture. The Project Manager oversees the planning, implementation, and tracking of projects from conception to completion with specified deliverables. 

 

This position requires strong organizational skills and ability to work on many tasks in parallel. The senior project manager will own the project execution, be responsible for the project schedule, budget management, overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals.

 

Essential Job Duties and Responsibilities

 

Project Management

  • Ownership of multiple clients and projects
  • Owner of Project Execution
  • Project Set up in PM tool/System
  • Schedule creation and Management
  • Book and Facilitate all key project meetings
  • Work closely with  department teams to ensure on time delivery on strategy, execution, release and formal close out
  • Creative Routing to Account for approvals
  • Creative Routing to Client for approvals (accept  for Field executions internal facing only)*
  • Conduct Project status with internal teams and  clients
  • Work closely between departments to ensure seamless pass off - concept to creative to production. Ensure no silos.

Resource Management

  • Work with department heads to assign resources to projects
  • Assign resources to tasks
  • Monitor and control Time Tracking for all projects related to business units
  • Perform Resource pool leveling with PMO and fellow PMs to ensure optimal resource allocations
  • Report any resource related issues – ie. schedules crashing, resource availability

Tools/Templates

  • Power User of PM Tool (if applicable)
  • Creation and maintain schedule templates
  • Creation and Maintain project related form templates as needed
  • Enhance Dashboards and reports in PM tool for business units 

Process  Governance

  • Enforce the process day to day by way of the project life cycle and workflows as outlined in the Way IN and any other department process flows relevant to implementation
  • Escalate Process issues to the PMO for process assessment/changes

Monitor/Control

  • Ensure all projected related communications, documentation and outputs are clear and concise.
  • Monitor all facets of a project

Risk Mitigation

  • Keep team informed of any areas of risk identified against a program internal or client related
  • Escalate Program related issues to Account for client related issues
  • Escalate Program related issues to PMO for Internal Project related issue

Vendor Management*

  • Vendor Management for all execution based vendors (as agreed with Bus Unit)*
  • Support  Account with all key creative deliveries as it relates to vendors  secured for strategy or account purposes
  • Estimate with vendors, secure contracts, process invoices, create change orders as necessary*

            *Only as agreed with PMO & Business Unit

 

Budgeting Entry and Reconciliation*

  • Budget Support to Account*
  • Manage reporting of client and project profitability against scoped agreement
  • Scope creation support to Account
  • Budget Reconciliation to Account*
  • Support to Account - Enter Invoices into System (A/R)*

          *Only as agreed with PMO & Business Unit

 

Staff Management

  • This role might have Junior Project Management levels as direct reports
  • Manage and mentor junior staff members
  • Provide performance review input
  • Support PMO with training of Junior Staff members

Supervisory Responsibilities

 

Direct Reports

This position does not have supervisory responsibilities for direct reports

 

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

 

Travel and/or Driving Requirements

 

Travel and Driving are not essential duties or functions of this job 

 

Minimum Qualifications

 

Education Level: (Required): Bachelor's Degree or equivalent experience

                                   

Field of Study/Area of Experience:  Project Management Certifications preferred but not required

 

3-5 years of experience working in Project Management Function
Agile or PMI certification preferred

 

Skills, Knowledge and Abilities

  • Digital Project management Preferred
  • Strong ability to deal with ambiguity in a fast paced environment
  • Strong leadership capabilities
  • Experience managing personnel across disciplines preferred
  • Familiarity with CMS functionality and editing preferred
  • Ability to determine business requirements and functional requirements from given client criteria
  • Ability to manage teams of resources on projects
  • Ability to mentor and train junior staff members
  • Process Architecture experience preferred
  • Advanced computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
  • Advanced Experience with Project Management Tools – PPM solutions or MS Project

Environmental & Physical Requirements

 

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 

 

Additional Information Regarding The Company Job Duties and Job Descriptions

 

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

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